If it doesn’t seem necessary, say something.
Be on the lookout for University forms (paper or electronic), emails, or old files (electronic or paper) that contain social security or drivers’ license numbers.
DOread the Data Protection Standards and be sure you understand how to secure sensitive information. DON’T send or transmit social security or drivers’ license numbers under any circumstances, unless you are authorized by your department and have a secure mechanism approved by Information Security for doing so. DON’T under any circumstances store sensitive information like social security or drivers’ license numbers in Dropbox, Google Drive or any other service that has not been approved by Information Security. DON’T request, access, use or store social security or drivers’ license numbers unless there is a legitimate business need to do so and your department has confirmed that it complies with the Data Protection Standards for Restricted Use data. 
The University’s Data Protection Standards explain what departments that collect, access, share, send, use or store this Restricted Use data must do to ensure that it is safe and secure.įailing to comply with these laws and policies has serious consequences. Social security and driver’s license numbers are protected by state law. Social Security Numbers and Other Personal Information
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